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Volunteer

So many ways to be involved...

To produce an event on the scale of SacSings is a process that requires the talents and time of a wide variety of dedicated people willing to invest their time and energy. And the rewards are exciting, as the production comes together, participants are motivated, audiences are amazed and the bills get paid.

While it’s thrilling to be performing on-stage, it’s also exciting to be part of the support group that makes it all work.  In the weeks before there are so many details to be covered - tasks large and small. Then over the show weekend, we’ll need 20-30 dedicated people during each concert time, providing many very important functions.  All of these volunteer opportunities are outlined below.

Do you see a challenge that you (or someone you know) can take up?  If this looks like fun, if you support the idea of SacSings and want to get involved, please sign up with button below, and we’ll figure out together where you can make a difference in this special event.

–The SacSings Production Team

Committee Members

Participate in the planning and decision making of the overall festival. Put your expertise to use in areas such as:

  • Advertising
  • Sales
  • Printing
  • Promotion with choruses and potential audience groups
  • Fundraising
  • Communications

COMMUNICATIONS

Social Media Representative: 

  1. Monitor SacSings Facebook page and Coalition Twitter account. 
  2. Compose posts as directed or enter posts provided by Dick Frantzreb or other Coalition representatives. 
  3. Find comparable organizations to “like” or follow: local choruses (high school, church, children’s, etc.), local music organizations (orchestras, bands, instrument-based societies, etc.), local music teachers (especially voice teachers and studios), and local music businesses (e.g. music stores). 
  4. Respond, as appropriate, to comments to our posts. 
  5. Keep information (e.g. About, Photos) updated. 
  6. Advise Coalition on Facebook and Twitter strategy.

Online Researcher (one or more people): 

  1. Find, through online research, organizations in the following categories: 
    1. High school choirs, church choirs, voice teachers, music stores, and other music organizations
  2. Record for the above: 
    1. Website addresses, Facebook addresses, key contact names and titles, and personal or organizational e-mails

Chorus liaisons (several people): 

  1. Familiarize with SacSings plans through contact with Executive Director. 
  2. Accompany Board members on chorus visits in February. 
  3. Attend Directors’ Briefing on March 12. 
  4. Be on call during one or more concerts to serve as liaison between performing choruses and key SacSings staff members.

SALES

Coordinator of Concert Program Advertising: 

  1. Receive Ad Order Forms e-mailed or sent by postal mail from ad sales representatives; receive Ad Order Forms transmitted from SacSings website. 
  2. Put copies of all Ad Order Forms in SacSings Dropbox. 
  3. Coordinate with the publisher to ensure all ad copy is received by April 8. 
  4. Coordinate with the Treasurer to ensure that payments are made by April 15. 
  5. Answer questions from advertisers or ad sales representatives or transmit them to the Executive Director.

VOLUNTEERS

Volunteer Coordinator

Help recruit, communicate with, validate and assign festival volunteers.

Preparation Workday Helper

Event Preparation of programs, signage, materials and handouts before the event weekend.

 

There are 4 shows over two days. Please indicate which show(s) you are willing to help with: A. Saturday afternoon (12:30 pm - 5 pm)   B. Saturday evening (6 pm - 10 pm)    C. Sunday afternoon (12:30 pm - 5 pm)    D. Sunday Evening (7:30 pm - 10:30 pm)

FRONT OF HOUSE

House Manager (1 person - 4 shows):

  1. Responsible for all front-of-house activities 
  2. Execute Director’s cues for start and stop of pre-show and intermission 
  3. Report to Director audience status, ticket booth activity, house issues 
  4. Point of contact with SCC staff supervisor 
  5. Train and manage Ushers before show 
  6.  Handle any audience emergency

Ushers and Cashiers (8 to 10 persons per show):

  1. Man theater doors or will-call tables to check tickets & participant passes, or distribute programs 
  2. Provide facility and program information to attendees and participants 
  3. Help audience find seats, assist attendees with special needs 
  4. First line of disruption in the theater; identify and assist with emergencies 
  5. Collect recycled programs – sort reusable

BACK STAGE

Back-Stage Manager (1 person - 4 shows)

  1. Responsible for participants’ back-stage logistics 
  2. Go-to person between SCC staff and SacSings production 
  3. Execute Director’s cues to move the choirs where they are supposed to be at the right time 
  4. Direct back-stage activities through Leads 
  5. Train and manage Hosts
  6. Keep the Director updated to the location and prep status of groups

Registrar-Concierge (1 or 2 persons - 1 each day or both days) 

  1. Check in arriving groups – to collect / validate groups’ release forms and rosters 
  2. Distribute participant auditorium tickets 
  3. Keep Director informed of any missing groups or performer challenges
  4. Hand off arriving groups to Hosts
  5. Provide information to participants about seminar programs and schedule 
  6. Supports flow of performers to/from back-stage and lobby 
  7. Keep Back-Stage manager informed of any logistic, schedule or performer problem

Registrar-Concierge (1 or 2 persons - 1 each day or both days) 

  1. Check in arriving groups – to collect / validate groups’ release forms and rosters 
  2. Distribute participant auditorium tickets 
  3. Keep Director informed of any missing groups or performer challenges
  4. Hand off arriving groups to Hosts
  5. Provide information to participants about seminar programs and schedule 
  6. Supports flow of performers to/from back-stage and lobby 
  7. Keep Back-Stage manager informed of any logistic, schedule or performer problem

Hosts (3 or 4 persons per show)

  1. Help back-stage manager secure key facility checkpoints 
  2. Welcome and guide choruses back stage 
  3. Provide “where am I” information to participants 
  4. Help performers with special needs

Hospitality Coordinators (up to 4 persons - one per show)

Set up, monitor and clear the refreshments table / room.

ON STAGE

Stage Manager (Position filled)

Stage Hands (3 persons per show): 

  1. Help initial stage setup and final securing of stage 
  2. Provide ‘man-power’ for set changes including furniture, sound and instruments 
  3. Help performers with special needs
  4. Direct performers during their entrance and exit from the stage

OTHER

Photographers and Videographers (1 or 2 persons per show)

  1. Photograph sound-checks, warm-ups, concerts in progress, plus candid pictures in the lobby, backstage, and outside building.
  2. Video the action among patrons before and after concert and during intermission, stage interviews of patrons/participants and record any formal activity in lobby (tables, impromptu singing, etc.).

Set Up and Tear Down (4 - 6 people Saturday morning and Sunday evening)

  1. Help set up risers, prepare classrooms for dressing rooms, hospitality etc., put up signage
  2. Tear down risers, remove signage, generally straighten up facility and help staff